REGULAR MEETING WASHINGTON CITY COUNCIL – Monday, March 18, 2013.
A special meeting of Washington City Council was held on Monday, March 18, 2013 at 5:30PM in Council Chambers, 55 West Maiden Street, Washington, Pennsylvania. Mayor Brenda Davis, presiding, opened the meeting.
ROLL CALL: Councilman Kenneth Westcott – Present
Councilman Joseph Manning – Present
Councilman Terry Faust – Present
Councilman Matthew Staniszewski – Present
Mayor Brenda Davis – Present
SOLICITOR: Lane Turturice, Esquire – Present
Pledge of Allegiance to the Flag
A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried, to approve the minutes from the March 7, 2013 regular meeting of Washington City Council.
COMMENT: Our Solicitor, Lane Turturice, advised that Number 2 listed: reinstatement of Robert’s Rules of Order is not necessary. However, in the future when Robert’s Rules are suspended, it only applies to that particular meeting.
COMMENT: Councilman Manning said that Robert’s Rules of Order should have been put back in once they finished talking at the prior meeting.
There was no one signed in to speak at the Public Participation portion of the meeting. Mayor Davis closed this portion of the meeting.
A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried, to approve the Workers Compensation Policy #100000121893113, for coverage dated 04/30/2013 through 04/30/2014. Companion Insurance Company will write this Policy and claims will be processed through AmeriHealth Casualty Insurance Company.
A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried, to approve the Workers Compensation down payment invoice in the amount of $47,896.58 – payable to B & W Insurance; and all monthly invoice payments made (from May 2013 through January 2014) in the amount of $21,216.27
A motion was made by Councilman Staniszewski, seconded by Councilman Westcott, and unanimously carried, to approve and award bid for used Street Sweeper to A&H Equipment Company.
COMMENT: Councilman Staniszewski said he would like the record to show that based upon the sealed bid the total of this used Street Sweeper is $118,800.00 and includes a 3-year maintenance agreement.
A motion was made by Councilman Staniszewski, seconded by Councilman Westcott, and unanimously carried, to authorize Rich Cleveland to submit funding application to pay for the Street Sweeper.
COMMENT: Councilman Manning asked if this action would be necessary if this street sweeper is paid for in full.
COMMENT: Councilman Faust replied, “no”.
COMMENT: Councilman Manning asked if everyone would be in favor of paying for the street sweeper in full.
COMMENT: Councilman Faust said, “yes”.
COMMENT: Mayor Davis replied, “yes”.
COMMENT: Councilman Manning said that he could have Susie here and I can breakdown different ways to do this. The sweeper itself is $118,800.00; we had earmarked (Capital Improvement line) $30,000.00 as the down payment.
COMMENT: Councilman Staniszewski asked if a portion of that was for the 10-ton, too, or if that amount was just for the street sweeper.
COMMENT: Councilman Manning said that it was just for the street sweeper. That will leave a remaining balance of $88,800. Then, we have under Act 13 Local Impact money of $130,000.00 that we put in for street maintenance and related projects. Councilman Manning said he believes if we took the remaining balance out of what we put in there it would leave $85,600.00 for streets and related projects. If you combine everything: Liquid Fuels, LSA Funding, and Act 13 we have $202,600.00 with which to work. Of that remaining balance, let’s say we take the $30,000.00 out of Capital Improvement and put that down, $88,800.00 left over – if we have that . . . we would have $44,400.00 that we could pay this year and then maybe earmark with the Act 13 or LSA . . . pay it the following year so that we don’t deplete everything in there. This depends on how everyone wants to proceed. But, if we do that we won’t go into debt any further, and Rich will not have to submit any application.
COMMENT: Councilman Westcott said he is comfortable with that.
COMMENT: Councilman Faust said that we have $6,000.00 that is allocated for a street sweeper. It was confirmed with Susie Koehler, Deputy Accounts and Finance Director, (she was in the audience) that the amount allocated was $4,000.00 to clean the streets.
COMMENT: Councilman Staniszewski said that since we just awarded the street sweeper tonight. Once the invoice arrives then a decision can be made.
COMMENT: Councilman Manning said that he will write up the different options in greater detail, submit them to everyone, and then when the invoice comes in then the direction as to how to pay the invoice can be given to him.
COMMENT: Councilman Faust said that out of the impact fee we have $130,000. He does not want to go into debt, he wants to pay for it and be done with it.
A motion was made by Councilman Staniszewski, seconded by Councilman Westcott, and carried, to table the previous motion to authorize Rich Cleveland to submit funding application to pay for the Street Sweeper.
ROLL CALL: Councilman Kenneth Westcott – Yes
Councilman Joseph Manning – Yes
Councilman Terry Faust – No
Councilman Matthew Staniszewski – Yes
Mayor Brenda Davis – Yes
A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried, to approve payment to AgRecycle, Inc. in the amount of $1,380.00 for Composting Contract – Requisition #2. CHARGE 20.00/426-240
A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried, to approve payment to Fire Chasers Fire Equipment in the amount of $8,550.00 for 6 PBI Matrix “Tails” Coats. Amount per coat is $1,425.00
CHARGE 73.00/411-740
A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried, to approve payment to Phillips & Faldowski, P.C. in the amount of $195.00 for services rendered. CHARGE 01.13/404-314
A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried to approve payment to Donnella Auto Body in the amount of $1,876.00 (Invoice #4486) for repairs done to Washington City Police Car #9 (2010 Chrysler 300) that
was involved in an accident. CHARGE 75.00/482-000
A motion was made by Councilman Manning, seconded by Councilman Westcott, and unanimously carried to approve payment to Tri State Supply in the amount of $108.48 for incandescent bulbs for Traffic Signals. CHARGE 03.00/433-378
COMMENT: Mayor Davis stated that Item C is pulled due to questions on if this payment will be out of the pension fund.
A motion was made by Councilman Westcott, seconded by Councilman Manning, and
unanimously carried, to approve the completion of the release for property damage form requested by Encompass Insurance Company of America. Claim #Z0198956 DP, accident on 04/13/2012. City of Washington’s total loss is: $8,208. Insured carries $5,000.00 property damage limit. Encompass will issue check to City of Washington in the amount of $4,390.00 once this release form is signed/submitted.
COMMENT: Solicitor Lane Turturice stated that this only releases the insurance company.
ELECTED OFFICIALS
Councilman Kenneth Westcott – No Comment
Councilman Joseph Manning – No Comment
Councilman Terry Faust – No Comment
Councilman Matthew Staniszewski thanked everyone for working together for getting the street sweeper. Our residents will be very happy. The Street Department is going to work on a citywide plan to provide regular street sweeping.
Mayor Brenda Davis – No Comment
The Washington City Building will be closed on Friday, March 29, 2013 in observance of Good Friday holiday. Regular office hours will resume on Monday, April 1, 2013 at 8:30AM.
The next regular meeting of Washington City Council will be held on Thursday, April 4, 2013 at 7PM in Council Chambers. The Agenda Meeting will be held on Monday, April 1, 2013 at 6PM also in Council Chambers.
A motion was made by Councilman Staniszewski, seconded by Councilman Manning, and unanimously carried, to adjourn the meeting.
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Brenda Davis, Mayor
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Christy S. Thomas, City Clerk